EDUCATION ADMINISTRATOR
university, fl, usa
USD 45,395-73,770 / year
Description
The University of Alabama at Birmingham (UAB), Office of Pediatrics, is seeking an Education Administrator.
With oversight and direction from the Program Manager-SOM, Programs and fellowship physician Program Directors, the Education Administrator (EA) is responsible for the day-to-day administration of the accredited/non-accredited fellowship programs for multiple assigned subspecialties. The EA assists the assigned Program Directors in developing and maintaining the educational quality of the training programs and ensuring compliance with ACGME accreditation standards, UAB GME regulations and other regulatory requirements.
General Responsibilities
To manage the activities and day-to-day operations of a complex educational program, which may include clerkship, medical student, resident and/or fellowship programs. To manage the entire scope of the selection process, including developing and proposing selection criteria, prescreening, etc. To ensure compliance with all national and university-related accreditation requirements for the program. To oversee the maintenance of academic files for students, residents and/or fellows, including rotations, evaluations, curriculum and other critical documentation.
Key Duties & Responsibilities
Manages and facilitates required annual and biannual program meetings for assigned fellowship programs, including Program Evaluation Committees (PEC), Clinical Competency Committees (CCC), Scholarship Oversight Committees (SOC), semi-annual reviews, and faculty development activities. Ensures program activities and documentation are maintained in accordance with ACGME, GME, and specialty-specific accreditation requirements.
Advises Program Directors on program requirements, deadlines, and administrative processes; maintains and monitors ACGME accreditation data, WebADS information, program evaluations, scholarly activity, board pass rates, evaluations, and duty-hour reporting.
Oversees completion of required resident and faculty surveys, analyzes program data and survey results, and prepares summary reports for program leadership.
Coordinates required reporting to the ABP and other applicable agencies and participates in GME and Pediatric Program Coordinator meetings to remain current on institutional and regulatory requirements.
Oversees the maintenance and integrity of fellowship program records, databases, schedules, evaluations, and trainee documentation for assigned programs.
Manages trainee demographic information, rotation block schedules, clinical and conference schedules, applicable procedure and case logs, conference attendance, curriculum goals and objectives, work-hour monitoring, leave tracking, licensure and renewal requirements, and other required documentation.
Develops, distributes, and monitors evaluations within MedHub, including rotation, program, faculty, fellow, semi-annual, and multi-source evaluations.
Monitors completion rates and follows up as needed to ensure timely compliance with program, GME, and accreditation requirements.
Manages the annual fellowship recruitment, interview, and match process for assigned programs through the Electronic Residency Application Service (ERAS) and National Resident Matching Program (NRMP).
Reviews and organizes applicant files for Program Director review, coordinates candidate interview schedules and faculty participation, and oversees interview-day logistics, including travel arrangements, accommodations, virtual interview sessions, and applicant communications.
Develops and maintains recruitment materials, program websites, fellowship recruitment resources, and other promotional materials. Coordinates rank-list preparation and submission with Program Directors and ensures recruitment and match activities are completed in accordance with institutional and national requirements.
Administers the onboarding and transition process for incoming fellows.
Coordinates offer letters and monitors completion of required agreements and documentation.
Manages new-fellow onboarding requirements, including applicable credentialing and HSF documentation, equipment and workspace needs, orientation schedules, required training, and other program-specific onboarding activities.
Monitors completion of required onboarding items and serves as a primary administrative resource for incoming fellows throughout the transition process.
Coordinates annual fellow orientation and provides training and guidance on MedHub and other fellowship-related systems.
Oversees required documentation and compliance activities for incoming, current, and graduating fellows.
Maintains and monitors licensure, DEA requirements, Alabama Controlled Substance verification, health and safety requirements, educational funding documentation, and other required trainee records.
Tracks completion of required courses, assessments, and institutional requirements and follows up with fellows and program leadership to address outstanding items.
Prepares and submits required GME reports, including time and effort reporting, and coordinates documentation necessary for the Clinical Learning Environment Review (CLER), Annual Program Evaluation, and other accreditation or institutional reviews. Ensures required documentation is complete.
Performs other duties as assigned.
Salary Range: $45,395.00 - $73,770.00
Qualifications
Bachelor's degree in a related field and three (3) years of related experience required. Work experience may only substitute for education requirement if experience is related to the design, delivery and evaluation of resident, medical student, fellowship or clerkship educational programs.
UAB is an Equal Employment/Equal Educational Opportunity Institution dedicated to providing equal opportunities and equal access to all individuals regardless of race, color, religion, ethnic or national origin, sex (including pregnancy), genetic information, age, disability, and veteran's status. As required by Title IX, UAB prohibits sex discrimination in any education program or activity that it operates. Individuals may report concerns or questions to UAB's Assistant Vice President and Senior Title IX Coordinator. The Title IX notice of nondiscrimination is located at uab.edu/titleix.