GENERAL SUMMARY

The Scheduling Specialist is responsible for answering incoming calls that have been routed to the appointment center and operator. This position is responsible for scheduling appointments, taking medication refill requests, taking messages, and answering general questions. These duties will be performed under general supervision and according to established CGMHSA policies and procedures. This position provides a variety of specialized services in support of the operation of the scheduling department. This position will consistently demonstrate outstanding customer service to patients, visitors, physicians, and staff.

KEY RESPONSIBILITIES

Ensure efficient daily operations for the department:

· Take customer calls and provide accurate, satisfactory answers to their queries and concerns

· De-escalate situations by offering alternate solutions and support

· Assist patients with scheduling, rescheduling or cancelling their appointments

· Strive to meet established scheduling guidelines with limited scheduling errors

· Provide information as needed regarding policy and/or procedures

· Review demographics, general/financial comments/alerts and act as necessary

· Take complete, accurate messages; make sure messages are routed to appropriate person in a timely manner

· Special projects and other duties as assigned

MINIMUM QUALIFICATIONS

• Position requires a high school diploma or equivalent

• Exceptional telephone & customer service skills

Preferred:

• Prior experience in medical scheduling

• CHAA Certification from National Association of Healthcare Access.

• EPIC experience preferred (scheduling)

WORK ENVIRONMENT

This role may require lifting up to 50 lbs.

Location: Remote (after 6-month on-site training period)

PAY RANGE

$15.00-22.75/hour