SUMMARY: With minimal supervision, performs clerical and administrative duties often of a confidential and complex nature. This position supports the Chairs of the Departments (ACCC and FCHS), the faculty within departments, and serves as backup for other like departments within the School of Nursing (SON). The direct report for this individual is the Chair of the ACCC Department and has an indirect report to the Department Program Managers II and Program Director II (if applicable). Helps manage recurring events and special projects related to the SON; creates, establishes and/or maintains records, charts, graphs, spreadsheets, databases, and reports; prepares, processes and tracks correspondences. This individual will interface with School of Nursing students, faculty, staff, and administrators when applicable.

RESPONSIBILITIES:

1. Receives, screens and routes calls for department. Greets visitors and directs them appropriately.

2. Processes requisitions, purchase orders, desk copy orders, and supply orders for the Departments.

3. Responsible for accurate input, maintenance, and management of appropriate databases and filing systems.

4. Manages the onboarding and logistics of Adjunct Clinical/Didactic Instructors (ACIs) for the ACCC and FCHS departments.

5. Composes, types, updates, proofreads, and edits general correspondence, memos, grant materials, presentation materials, forms, and recurring reports. Types and monitors correspondence by electronic mail.

6. Takes minutes for Departmental meetings and other meetings as requested, records/transcribes as requested.

7. May run errands, fax, sort and distribute departmental mail, copy, scan and input materials for department.

8. Assists with textbook orders and classroom requests for department.

9. Manages department equipment and supplies inventory and requests. Maintains designated resource rooms and places service calls to address equipment malfunctions.

10. Faxes, mails, copies, scans and inputs materials for programs.

11. May assist with calendars and appointment schedules for various functions/individuals in department.

12. Assists in orientation of new department faculty to School and Department processes.

13. May serve as backup for other individuals in the chair office, and other departments within the School of Nursing.

14. Maintains current knowledge of SON/departmental/program policies, procedures and regulations, and provides information and assistance as needed to facilitate the daily operations of the office.

(Hourly Rate: $15.00 - $24.40)

High School diploma or GED and five (5) years of related experience required.

Bachelor's degree relevant to the role and scope of the position is preferred. The work of this position may require database management skills, some financial/budget experience, demonstrated knowledge of UAB specific policies and procedures. This individual must possess proficient computer skills. The position requires someone have a working knowledge of APA formatting, Microsoft Word, Excel, PowerPoint, Zoom, etc. To be successful in this position an individual should possess strong organizational, communication, and interpersonal skills.

UAB is an Equal Employment/Equal Educational Opportunity Institution dedicated to providing equal opportunities and equal access to all individuals regardless of race, color, religion, ethnic or national origin, sex (including pregnancy), genetic information, age, disability, and veteran's status. As required by Title IX, UAB prohibits sex discrimination in any education program or activity that it operates. Individuals may report concerns or questions to UAB's Assistant Vice President and Senior Title IX Coordinator. The Title IX notice of nondiscrimination is located at uab.edu/titleix.