ADMINISTRATIVE ASSOCIATE
The University of Alabama at Birmingham

General Responsibilities:
Under minimal supervision, to provide essential administrative and business support services within a school, department or unit which may include budget maintenance, personnel processing, policy communication, facilities/space management, database/files management, office/clinic management or patient flow management. To coordinate programmatic activities and functions. To conduct special projects relating to an office’s administrative operations at the direction of superior. To maintain vendor relationships. To interface with internal and external constituencies. May provide confidential secretarial/office support functions for department chairs, large division directors, deans or other organization executives. Typically supervises clerical/secretarial staff. May assist in preparation and submission of grants. May be responsible for equipment/furniture repair. May assist with grants and contracts administration. May prepare financial reports and analyses.

Key Duties & Responsibilities:
1. Provides administrative and business support services for a school, department, unit or clinic: budget maintenance, personnel processing, policy communication, facilities/space management, database/file management, office/clinic oversight, patient flow management, grants and contracts administration, and preparation of financial reports.
2. Coordinates programmatic functions and/or special assignments as requested.
3. Interfaces with internal and external constituencies may maintain vendor relationships.
4. May provide oversight of clerical/secretarial support staff.
5. Assist the Department Chair with National Association of Schools of Art and Design (NASAD) accreditation tasks, including documentation and compliance support.
6. Coordinate Fall, Spring, and Summer course scheduling under the Chair's supervision.
7. Performs other duties as assigned.

Hourly Pay Range: $18.35 – $29.80

Minimum Requirements:
Bachelor's degree in a related field and one (1) year of related experience required Or an equivalent combination of relevant education and/or experience.

Preferences:
• Proficiency in Microsoft Office Excel
• Knowledge of Oracle is a plus
• Customer Service
• Budget Management
• Account Reconciliation

UAB is an Equal Employment/Equal Educational Opportunity Institution dedicated to providing equal opportunities and equal access to all individuals regardless of race, color, religion, ethnic or national origin, sex (including pregnancy), genetic information, age, disability, and veteran's status. As required by Title IX, UAB prohibits sex discrimination in any education program or activity that it operates. Individuals may report concerns or questions to UAB's Assistant Vice President and Senior Title IX Coordinator. The Title IX notice of nondiscrimination is located at uab.edu/titleix.