The University of Alabama System (UA System) invites applications for an experienced and highly professional Executive Assistant to support the Office of Counsel. This part-time, exempt position is based on-site in Tuscaloosa and reports directly to the General Counsel. The Executive Assistant provides confidential, executive-level administrative support to the General Counsel, System Counsel, and Director of Legal Operations, playing a key role in the daily operations and strategic effectiveness of the Office of Counsel.

Key Responsibilities

• Provide high-level, confidential administrative support, including:
• Managing department phone lines and welcoming visitors
• Coordinating complex calendars and meetings
• Arranging travel and processing reimbursements
• Ordering supplies and managing invoices
• Reconciling P-Card transactions
• Handling mail and maintaining organized records and documents
• Serve as a professional point of contact for senior UA System leadership, including Trustees, the Chancellor, campus administrators, and internal and external stakeholders.
• Draft, edit, format, and prepare correspondence, presentations, and other written materials.
• Plan and coordinate special events and departmental activities.
• Support department-wide recruitment efforts by posting positions, managing applications, and communicating with applicants and hiring managers.

Minimum Qualifications

• High school diploma or equivalent.
• At least three (3) years of progressively responsible administrative support experience.
• Proficiency in Microsoft Outlook, Word, Excel, and PowerPoint.
• Demonstrated record of reliable job attendance.

Preferred Qualifications

• Bachelor's degree.
• Two (2) years of experience supporting or collaborating with senior-level executive administrators.

Compensation & Benefits

The UA System offers competitive compensation commensurate with skills, experience, and professional background. We are committed to supporting our employees' well-being, growth, and work–life balance through a comprehensive benefits package that includes:

• Health, dental, and vision insurance
• Generous paid time off, including vacation, personal days, holidays, and sick leave
• Employer matching contributions to a 403(b) supplemental retirement plan
• Tuition assistance for employees, spouses, and eligible dependents
• Life insurance and optional supplemental coverage plans

Additional details are available on the UA System Benefits webpage.

All eligible employees are required to participate in the Teachers' Retirement System of Alabama, a defined benefit plan that provides a guaranteed monthly retirement benefit that increases with each year of service. Retirees may also enroll in the Public Education Employees' Health Insurance Plan for continued health coverage.

Application Instructions

Interested candidates should submit an application online that includes a letter of interest, resume, and contact information for three professional references. Additional materials, such as an unofficial law school transcript, may be requested during the selection process. To apply, please visit our Careers webpage.

Prior to hiring, the final candidate(s) must successfully pass a pre-employment background investigation. A prior conviction reported as a result of the background investigation DOES NOT automatically disqualify a candidate from consideration for this position. A candidate with a prior conviction will receive an individualized review of the prior conviction before a hiring decision is made.

Equal Employment Opportunity: The University of Alabama System is an equal opportunity employer (EOE), including an EOE of protected vets and individuals with disabilities.

Application Deadline: March 3, 2026.