PROJECT ADMINISTRATOR

University of Alabama at Birmingham

Coordinates and facilitates project support at the school level, for ongoing technical operations and infrastructure projects for the School of Nursing (SON) space to include the Nursing Building, the first floor of the Learning Resources Center, all SON locations as well as future space that is assigned to the SON. Work often consists of providing logistical planning, assistance and oversight of ongoing and new projects with central IT, telecommunications, maintenance, building services, various construction contractors, and building personnel across SON space. Additionally, this individual is responsible for furnishings set-ups for classroom and event set up for as requested.

Key Roles & Responsibilities

· Responsible for the daily inspection and testing of all audiovisual equipment in classrooms and learning space to ensure proper functionality and connectivity.

· Monitor and maintain in operational condition, computer, video, and audiovisual equipment and media under the management of the SON.

· Track and report issues and concerns in all spaces supported by SON, beyond scope of this role, immediately to the appropriate entities/individuals for intervention.

· Follow-up on all issues to ensure action and resolution and communication regarding the outcomes.

· Provides significant technical support in managing SON testing laptops and supplies. This includes ensuring all laptops are operational, charged, and have the appropriate software needed for testing.

· Provides significant support for operations management for the school.

· Responsible for supporting the day-to-day preparedness of the SON physical plant and other associated SON space.

· Serves as back up to the facilities coordinator and computer technician in supporting the oversight and coordination with university-wide departments, to ensure the proper operation and maintenance of the computers, equipment, heating and cooling, lighting, grounds, housekeeping, plumbing, security and communications for daily readiness.

· May serve as a contact and problem solver for IT and building concerns and issues as they arise.

· Serves as a back up to the SON concierge. This includes answering the school's main phone line, managing portable chargers, testing supplies, loaner equipment, and a variety of other administrative tasks whenever the concierge is not at the front desk.

· Facilitates the arrangement and movement of furnishing for classrooms, offices, and common areas utilized when requested. Must be able to lift 50 pounds in order to efficiently move tables, chairs, equipment, etc. when needed. Facilitates space event preparations as requested.

· As directed, assists the facilities coordinator and computer technician with managing and organizing the on-site operations of IT/facility related projects. Works with campus IT, maintenance, movers, construction, and other related groups who provide services in the SON. Carries out projects as requested by the manager of technical operations and infrastructure related to the physical plant.

· Works with the manager of technical operations and infrastructure, facilities coordinator, campus maintenance, building services and others to ensure the physical plant and grounds do not present life-safety issues for the SON's guests, employees, students and staff.

· Works with facilities coordinator, computer technician, warehouse representatives and university surplus department to manage SON surplus in an efficient and responsible manner. Plans, manages, and may participate in the movement of storage across SON space.

· Supports facilities coordinator with management of furniture stores for the SON. Works with furniture representatives and University Surplus department to meet needs and to manage SON surplus in an efficient manner.

· Orders and manages an inventory supply of items needed to facilitate project work.

· Serves as back up to the audiovisual specialist and computer technician to assist faculty, staff, and students in the operation of various pieces of audio visual and computer equipment. May perform some preventive maintenance and minor repair on equipment as requested.

· Assists in maintaining security of all materials and equipment used in spaces supported by the SON.

· Perform other duties as assigned

Salary Range: This position is assigned to Wage Grade W.G350 with a full Compensation-approved range of $38,170.00– $62,015.00 annually (midpoint $49,610).

Final offers will be made within this grade range based on the candidate’s qualifications, internal equity, and the department’s budgeted amount for the role. Applicants whose stated salary expectations fall outside the posted grade range may not be considered.

Qualifications

Bachelor's degree in a related field and two (2) years of related experience required. Two years of administrative support experience preferred. Work experience may NOT substitute for education requirement.

UAB is an Equal Employment/Equal Educational Opportunity Institution dedicated to providing equal opportunities and equal access to all individuals regardless of race, color, religion, ethnic or national origin, sex (including pregnancy), genetic information, age, disability, and veteran's status. As required by Title IX, UAB prohibits sex discrimination in any education program or activity that it operates. Individuals may report concerns or questions to UAB's Assistant Vice President and Senior Title IX Coordinator. The Title IX notice of nondiscrimination is located at uab.edu/titleix.