ADMINISTRATIVE ASSOCIATE
The University of Alabama at Birmingham

Position Summary:
This position will support the Department of Communication Studies by providing comprehensive administrative support to faculty and staff members in the department. Key responsibilities include managing departmental communications, assisting with clerical duties, and maintaining accurate records. The position also supports human resources functions, such as managing time and attendance systems, processing I-9 forms, and handling international personnel documentation. Financial tasks include processing honorarium payments and reimbursements. Additionally, the role coordinates seminars and events, including arranging travel and accommodations for guest speakers, creating promotional materials, and organizing meetings. The position also involves coordinating programs and websites, managing facilities, and maintaining professional relationships with vendors and service providers. Special projects and additional duties are assigned as needed to support the department's mission and operations.

General Responsibilities:
Under minimal supervision, to provide essential administrative and business support services within a school, department, or unit, which may include budget maintenance, personnel processing, policy communication, facilities/space management, database/files management, office/clinic management, or patient flow management. To coordinate programmatic activities and functions. To conduct special projects relating to an office’s administrative operations at the direction of a superior. To maintain vendor relationships. To interface with internal and external constituencies. May provide confidential secretarial/office support functions for department chairs, large division directors, deans, or other organization executives. Typically supervises clerical/secretarial staff. May assist in the preparation and submission of grants. May be responsible for equipment/furniture repair. May assist with grants and contracts administration. May prepare financial reports and analyses.

Key Duties & Responsibilities:
1. Provides administrative and business support services for a school, department, unit or clinic: budget maintenance, personnel processing, policy communication, facilities/space management, database/file management, office/clinic oversight, patient flow management, grants and contracts administration, preparation of financial reports.
2. Coordinates programmatic functions and/or special assignments as requested.
3. Interfaces with internal and external constituencies may maintain vendor relationships.
4. May provide oversight of clerical/secretarial support staff.
5. Performs other duties as assigned.

Pay Range: $18.35 – $29.80

Minimum Requirements:
Bachelor's degree in a related field and one (1) year of related experience required or an equivalent combination of relevant education and/or experience.