ADMINISTRATIVE ASSOCIATE
The University of Alabama at Birmingham

Position Summary:
This position will support the Department of Psychology with HR-related items, including but not limited to timekeeping, personnel files/document submission, database management, and assisting in the coordination of master's program activities and functions. Travel reimbursements as needed for the department.

General Responsibilities:
Under minimal supervision, to provide essential administrative and business support services within a school, department or unit which may include budget maintenance, personnel processing, policy communication, facilities/space management, database/files management, office/clinic management or patient flow management. To coordinate programmatic activities and functions. To conduct special projects relating to an office’s administrative operations at the direction of superior. To maintain vendor relationships. To interface with internal and external constituencies. May provide confidential secretarial/office support functions for department chairs, large division directors, deans or other organization executives. Typically supervises clerical/secretarial staff. May assist in preparation and submission of grants. May be responsible for equipment/furniture repair. May assist with grants and contracts administration. May prepare financial reports and analyses.

Supporting Business Officer with personnel processing utilizing Oracle, Taleo, and People Admin, submitting hire/termination documents, non-recurring elements, and change documents along with database/file management, and preparation of reports.
Assisting in coordination of master's Programs activities and functions, including but not limited to assistance with:
• Managing student files regarding milestone completion, committee approvals, graduation application, training requirements
• Salesforce Management- monitoring applications; submitting acceptance/rejection notices; and distributing applications for review by directors. Assisting with GTA assignments including but not limited to assistance with:
• Coordinating UAB Employment Application Process Maintaining student files including training requirements, monitoring hours and workload reports, collecting performance evaluations.
• Travel reimbursements/assist business officer with finance-related duties as needed.
• Campus Time and Attendance corrections for the department.

Key Duties & Responsibilities:
1. Provides administrative and business support services for a school, department, unit or clinic: budget maintenance, personnel processing, policy communication, facilities/space management, database/file management, office/clinic oversight, patient flow management, grants and contracts administration, preparation of financial reports.
2. Coordinates programmatic functions and/or special assignments as requested.
3. Interfaces with internal and external constituencies; may maintain vendor relationships.
4. May provide oversight of clerical/secretarial support staff.
5. Performs other duties as assigned.

Pay Range:
$18.35 – $29.80

Minimum Requirements:
Bachelor's degree in a related field and one (1) year of related experience required or an equivalent combination of relevant education and/or experience.