ADMINISTRATIVE ASSOCIATE

The University of Alabama at Birmingham

General Responsibilities:

Under minimal supervision, to provide essential administrative and business support services within a school, department or unit which may include budget maintenance, personnel processing, policy communication, facilities/space management, database/files management, office/clinic management or patient flow management. To coordinate programmatic activities and functions. To conduct special projects relating to an office’s administrative operations at the direction of superior. To maintain vendor relationships. To interface with internal and external constituencies. May provide confidential secretarial/office support functions for department chairs, large division directors, deans or other organization executives. Typically supervises clerical/secretarial staff. May assist in preparation and submission of grants. May be responsible for equipment/furniture repair. May assist with grants and contracts administration. May prepare financial reports and analyses.

Key Duties & Responsibilities:

1. Provides administrative and business support services for a school, department, unit or clinic: budget maintenance, personnel processing, policy communication, facilities/space management, database/file management, office/clinic oversight, patient flow management, grants and contracts administration, preparation of financial reports.

2. Coordinates programmatic functions and/or special assignments as requested.

3. Interfaces with internal and external constituencies; may maintain vendor relationships.

4. May provide oversight of clerical/secretarial support staff.

5. Performs other duties as assigned.

Pay Range: $18.35 – $29.80

Minimum Requirements:

Bachelor's degree in a related field and one (1) year of related experience required or an equivalent combination of relevant education and/or experience.

Related degrees include (but not limited to):

• Business Administration

• Office Administration or Administrative Management

• Human Resource Management

• Public Administration

• Health Services Administration

Related experience may include:

• Office Administration

• Data Entry & Records Management

• Customer Service & Front Desk Support

• Project Coordination

• HR Support