PROGRAM MANAGER II

University of Alabama at Birmingham

This position will be responsible for administratively managing the research programs of several successful global research faculty with diverse international and US research programs. This position will be responsible for the completion of pre- and post-award activities including grant submissions, subaward contracting and annual progress reports. In addition, this position will be responsible for associated grant and general ledger accounts including monthly reconciliations and projections. This position will monitor effort and effort reporting for various staff and faculty. This position will also be responsible for research-related program support including complicated travel organization for UAB staff and global collaborators, reimbursements, fee-for-service contracts and shipping. Positive interaction with international and local research collaborators and institutions will be required.

Key Roles & Responsibilities

Responsible for administratively managing a large or complex University program or multiple programs. Provides input in the development of program plan and objectives with responsibility for achieving objectives within defined parameters. Typically supervises small staffs and are responsible for long-range planning. Responsibilities include budgeting, networking/public relations, technical training and assistance, grant and report writing. May handle regulatory responsibilities, contract submissions, and identify research funding. May handle event planning and oversight of construction projects.

Grant Submissions

Design and carry out strategies for grant submissions. Read and understand Request for Applications and other application solicitations and application instructions; create timelines and checklists for grant submissions; work with faculty and to assist with project budgets and justifications; interact with subaward sites and collect required documents; understand components of submission and assemble the submission; partner with the Office of Sponsored Programs to meet requirements.

Post-Award Administration

Design and carry out strategies for post-award administration. Read and understand terms and conditions of Notice of Award letters; build and process subcontracts and annual amendments; update and carefully monitor grant budgets, accounts, and expenditures and track alignment with project and spending goals; set due dates for and assist with post-award reporting such as annual progress reports and other required reporting; process and track subaward invoice payments; initiate financial processes such as rebudgets and cost transfers; serve as a liaison between PIs and researcher sites, collaborators, and sponsors.

Financial Oversight & Operations

Design and carry out strategies to assure proper accounting, monitor and reconcile general ledger accounts; track, check, and plan effort and labor sources for research teams and faculty. Initiate and track approval processes and contracting for special projects such as international travel for collaborators, fee-for-service contracts for services received and rendered; ordering; international shipping of supplies.

Training & Policy Engagement

Actively engage with new training: engage with learning opportunities related to research administration via SOM, department, division, sponsor, and UAB resources including seminars, administration meetings, symposia, newsletters, and notices. Actively discuss sponsor and UAB policies with colleagues; read, understand, and implement current and new UAB and sponsor policies. Update and create administration process protocols as needed.

Salary Range: $51,270-$83,300

Education

Bachelor's degree in a related field

And five (5) years of related experience required.

Work experience may NOT substitute for education requirement.