Position Summary:

The Department of Genetics is looking an Administrative Associate to join a fast-moving department. The role will serve as administrative support to the Executive Administrator and Research Division Director and various other stakeholders.

Under minimal supervision, to provide essential administrative and business support services within a school, department or unit which may include budget maintenance, personnel processing, policy communication, facilities/space management, database/files management, office/clinic management or patient flow management. To coordinate programmatic activities and functions.

To conduct special projects relating to an office’s administrative operations at the direction of superior. To maintain vendor relationships. To interface with internal and external constituencies. May provide confidential secretarial/office support functions for department chairs, large division directors, deans or other organization executives. Typically supervises clerical/secretarial staff. May assist in preparation and submission of grants. May be responsible for equipment/furniture repair. May assist with grants and contracts administration. May prepare financial reports and analyses.

Key Duties and Responsibilities

• Serves as Primary contact for the Genetics Chair Office
• Oversee the Seminar Series Promotion and Tenure Coordinator
• Facilitate faculty recruitment process
• Manage all conference room and admin calendars
• Manage/oversee/Order office supplies for the Chair's office
• One Card Request Forms for new Genetics employees
• Physical Security - request internal and external access
• Ordering lunch/refreshments for departmental events
• International Students and International Scholars
• PowerPoint and Excel

Salary Range: $18.35 - $29.80

Bachelor's degree in a related field and one (1) year of related experience required or an equivalent combination of relevant education and/or experience.

Preferred:

• Excellent communication and people skills
• Ability to manage various office administrative aspects.
• Precision and attention to detail ability to perform work accurately, efficiently and with minimal errors
• Microsoft office programs
• Have strong troubleshooting abilities
• Ability to multitask
• Ability to work independently
• Organizational skills/Prioritization skills
• Written and verbal communication skills

UAB is an Equal Employment/Equal Educational Opportunity Institution dedicated to providing equal opportunities and equal access to all individuals regardless of race, color, religion, ethnic or national origin, sex (including pregnancy), genetic information, age, disability, religion, sexual orientation, gender identity, gender expression, and veteran’s status. As required by Title IX, UAB prohibits sex discrimination in any education program or activity that it operates. Individuals may report concerns or questions to UAB’s Assistant Vice President and Senior Title IX Coordinator. The Title IX notice of nondiscrimination is located at uab.edu/titleix.