PROGRAM COORDINATOR II

University of Alabama at Birmingham

The Department of Anesthesiology and Perioperative Medicine is seeking an experienced administrative professional to help support 15-20 faculty and 25-30 staff within the Research Division. Primary duties will include providing grant related administrative support (pre and post-award) to the research faculty and staff in the division, as well as non-grant-related administrative support.

Key Roles & Responsibilities

Under minimal supervision, coordinates administrative, personnel and logistical support for a defined department program (s), often of a large and/or complex nature.

• Work with faculty to complete grant applications and submissions to OSP and extramural sponsors.
• Participate in budget processes and facilitate service agreements, sub-contracts, and sub-awards.
• Maintain files and monitor grants, contracts, and discretionary account monthly spending.
• Complete NIH annual renewals, no cost extensions, carryforward requests, RPRR preparation, and closeout forms.
• Attend routine administrative meetings regarding project updates and function as a liaison to external entities.
• Manage inventory processes, complete documentation, create and close purchase orders, process requisitions, organize meetings, and manage scheduling processes.
• Carries out established program objectives and directives.
• Follows established guidelines or protocols.
• Determines the best approach to accomplish assignments.
• May participate in program planning and in setting program objectives.
• May supervise support staff.
• May act as a communication liaison and special events planner.
• Interfaces with outside resources such as volunteers, alumni, patients, other professionals in a defined field or with continuing education students.
• May be responsible for adherence to program budget and/or other fiscal duties.
• May handle data management.
• Perform other duties as assigned

Knowledge, Skills, Abilities & Work Characteristics

• Previous administrative experience including grants administration and knowledge of research activities.
• Experience with Oracle, Lawson, and BA Priority Software.

Hourly Range: $18.35-$29.80

Education

• Bachelor's degree in a related field
• And one (1) year of related experience required.
• OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE

UAB is an Equal Employment/Equal Educational Opportunity Institution dedicated to providing equal opportunities and equal access to all individuals regardless of race, color, religion, ethnic or national origin, sex (including pregnancy), genetic information, age, disability, religion, sexual orientation, gender identity, gender expression, and veteran’s status. As required by Title IX, UAB prohibits sex discrimination in any education program or activity that it operates. Individuals may report concerns or questions to UAB’s Assistant Vice President and Senior Title IX Coordinator. The Title IX notice of nondiscrimination is located at uab.edu/titleix.