Associate Director of Gift and Records Administration – Office of Advancement

The University of Alabama at Birmingham

The University of Alabama at Birmingham (UAB) seeks an Associate Director of Gift and Records Administration to work in the Office of Advancement with the Gift and Biographical Records team. This position will assist and manage the gift and biographical record processing responsible for the required data entry for all philanthropic contributions and constituent data. The Associate Director will support the creation, implementation and management of internal data entry policies and procedures for the successful recording, maintaining, receipting, and documenting of gifts and grants. The incumbent will be accountable for accurate and timely administration contributions to ensure they are in accordance with IRS regulations and CASE standards.

The Associate Director of Gift and Records Administration will report directly to the Director of Gift and Biographical Records in the Office of Advancement.

This position is a hybrid eligible after the probationary period.

Responsibilities:

• Coordinates and executes the processing of gifts, pledges, online gifts, matching gifts, deferred gifts and other contributions
• Oversees and commits basic accounting processes associated with UAB accounting system(s) and UAB financial tools, which include but are not limited to new account create, journal entries and designations
• Assists the Director of Gifts & Records Administration in the supervision, hiring, evaluation and onboarding of UAB employees particularly in the gift entry and biographical maintenance functions within fundraising system and ensure the accuracy and promptness of data entry. Assists with timekeeping and human resource management within the team

Annual Salary: $52,555 - $60,000

• Bachelor’s degree in Business Administration or related field
• Minimum of five years data processing experience or equivalent work experience in computerized records management
• Work experience may NOT substitute or education requirement
• Advanced understanding of office methods, procedures, practices

Preferred Additional Qualifications:

• Bookkeeping or accounting knowledge
• Customer service oriented
• Knowledge of Microsoft Office products
• Knowledge of CASE guidelines and IRS principles related to charitable contributions preferred
• Strong organizational, analytical, financial, and problem-solving abilities
• Thorough accuracy and attention to detail, as well as the ability to exercise sound independent judgment and follow established protocols and procedures
• Strong working knowledge of technology, including fundraising CRMs, tools, and related software such as Microsoft Office products
• Ability to work as part of a team
• Ability to work independently
• Analytical skills
• Must reflect and represent the organization’s values which are teamwork, accountability, service, trust, integrity and excellence

UAB Benefits:

UAB offers a robust state-funded pension plan through the teacher's Retirement System of Alabama (RSA), a generous up to 5% retirement match in UAB’s voluntary retirement account, and additional RSA benefits. UAB also provides educational assistance for employees and their family, parental leave, and exclusive discounts on tickets for various cultural and entertainment events. Visit UAB’s Benefits webpage at Benefits & Wellbeing for UAB Employees - Human Resources | UAB for a comprehensive list of eligible Benefits.

UAB is an Equal Employment/Equal Educational Opportunity Institution dedicated to providing equal opportunities and equal access to all individuals regardless of race, color, religion, ethnic or national origin, sex (including pregnancy), genetic information, age, disability, religion, sexual orientation, gender identity, gender expression, and veteran’s status. As required by Title IX, UAB prohibits sex discrimination in any education program or activity that it operates. Individuals may report concerns or questions to UAB’s Assistant Vice President and Senior Title IX Coordinator. The Title IX notice of nondiscrimination is located at uab.edu/titleix.