Under general supervision, performs standard clerical and administrative duties. Requires demonstrated knowledge of the fundamental concepts, practices and procedures of the secretarial function usually gained through formal education in secretarial science or secretarial experience. Reads, prioritizes and routes incoming mail. Makes travel arrangements and reservations. Schedules appointments. Orders supplies, maintains databases and reports. Assists with special projects. Drafts and types correspondence. May supervise other support personnel. May handle confidential information, dictation and transcription. May verify insurance and process medical record requests.

Key Duties & Responsibilities

1. Solves internal office systems problems and acts as liaison to other departments, agencies and vendors regarding routine administrative and office activities.

2. Oversees personnel functions of assigned unit and/or directly supervises subordinate office staff.

3. Monitors routine budget and/or grant activities.

4. Prepares and processes Oracle requisitions and purchase orders as authorized.

5. Researches, collects and analyzes data and prepares a variety of special and recurring analyses and reports.

6. Attends various department meetings and other related conferences.

7. Coordinates departmental student/patient-related activities specific to department mission, such as scheduling tests, contacting referring physicians, assisting students, answering inquiries, processing required academic documents, etc.

8. Monitors departmental space and equipment and coordinates individual moves and equipment accounting according to established procedures.

9. Performs other duties as assigned.

Preferred Hard & Soft Skills

1. Advanced experience with UAB Oracle, Microsoft Office, Adobe, ShareFile, and Microsoft Outlook calendars.

2. Organization and multi-tasking a must.

Hourly Pay Range: $15.00 - $41.40

High School diploma or GED and five (5) years of related experience required.

UAB is an Equal Employment/Equal Educational Opportunity Institution dedicated to providing equal opportunities and equal access to all individuals regardless of race, color, religion, ethnic or national origin, sex (including pregnancy), genetic information, age, disability, religion, sexual orientation, gender identity, gender expression, and veteran’s status. As required by Title IX, UAB prohibits sex discrimination in any education program or activity that it operates. Individuals may report concerns or questions to UAB’s Assistant Vice President and Senior Title IX Coordinator. The Title IX notice of nondiscrimination is located at uab.edu/titleix.