Birmingham Job Opportunities



University of Alabama at Birmingham

University of Alabama at Birmingham

university, fl, usa
Posted on Friday, May 24, 2024


The University of Alabama at Birmingham (UAB) seeks a GRANTS ADMINISTRATOR SPECIALIST-SON to operate with a high degree of independence, under minimal supervision. This position will be responsible for multiple School of Nursing (SON) departments research project administration, financial operations, policy enforcement, pre- and post- sponsored research submissions. To provide training, mentoring, and support for special projects to grant and contract administrators. To assist with budget development, reconciliation, agency guideline interpretation, file management, and all documentation related to various progress reports, just-in-time submissions, along with no-cost extensions, data use agreement submissions, and contractual agreements. To assist multiple departments with requisition assistance for purchasing grant related items and compliance relative to University and sponsor policies and program announcements.


1. Prepares and reviews internal and external research submissions for adherence to established institutional policies and procedures, compliance with funding opportunity announcements and sponsor guidelines, accuracy, completeness, and timeliness. Develops and reviews proposed budgets and budget justifications; calculates faculty effort on sponsored projects; calculates and verifies project indirect costs. Manages and facilitates subcontract submissions. Responsible for timeline development, file management, and administratively managing multiple large or complex grant program applications and awarded programs. Prepares submissions in sponsor online portals. Manages a variety of research-funded related program activities. Update and maintain service unit internal databases.
2. Manages post award activities for several assigned grants, including: reconciles accounts on a monthly basis, resolving discrepancies; communicates with faculty on any project-related issues; processes salary reclassifications and funding source changes; effort reporting and recertification; Over The Cap compensation reporting; prepares and reviews quarterly/monthly invoices, communicates with sponsor on project invoicing issues; processes grant-related payment requests, purchase order requisitions, travel reimbursements and any other grant-related financial transactions; prepares, submits, and processes re-budget requests; ensures grant budgets are maintained and spent according to sponsor guidelines while adhering to UAB policy.
3. Serves as a resource for grant personnel responsible for post award management and reconciliations, including researching and resolving issues to ensure program objectives are achieved. Provides direction to investigators regarding submission of annual reports and final report closeouts. Provides input and guidance to investigators regarding Uniform Guidance Compliance and ensures awards are managed within program guidelines.
4. Oversees financial operations for multiple externally funded programs within the School of Nursing. Analyzes data to provide input in the future objectives. Identifying research/education funding for the programs. Reconciles accounts on a monthly basis, resolving discrepancies, processes ACT documents as needed and communicates with senior management on any issues.
5. Works in conjunction with Director of SON Research Operations to develop initiatives and ideas to further grow and develop the SON Research Office. Assists with new objectives that are established. Cultivates relationships with SON faculty and staff and the Office of Sponsored Programs and external institutions, foundations, and community partners.
6. Provides technical training and assistance to faculty and grant staff within SON units. Ensures faculty and staff are aware of regulatory and compliance policies both within UAB and outside agencies. This includes providing direction and explanation of effort reporting policies and procedures and other support documentation for external sponsors. Assists with new faculty on- boarding and training.
7. Serves as liaison for SON on research-focused institutional committees.
8. Serves as backup for the Director of Research Operations to ensure seamless processing of all Research Operations including compiling reports for Executive Director of Administrative Operations, Associate Dean of Research, and Dean.
9. Perform other duties as assigned.
(Annual Salary: 52,555 - $85,400)


Bachelor's degree in a related field and five (5) years of related experience required. Work experience may NOT substitute for education requirement.

Master's degree is preferred. An individual that has Oracle financial module certifications is preferred. The ideal candidate will have experience in grants, contracts, and/or program coordination strongly preferred.

Well developed interpersonal skills are desired as this position requires communications using a variety of media, with internal and external constituencies. Individual should be proficient in reading and writing English. This individual must be detail oriented, initiative driven, and adhere to professional accountability. Proficient in MS Word, Excel, Power Point, Outlook, Adobe, and internet search capabilities are highly desirable. All work performed must be in accordance with SON and UAB policies and procedures and UAB Enterprise Code of Conduct.

Primary Location

: University

Job Category

: Professional & Managerial


: 344000000 Nursing Res & Scholarship

Employee Status

: Regular
Shift: Day/1st Shift
Work Arrangement (final schedule to be determined by the department/hiring manager): Onsite