OFFICE ASSOCIATE II

University of Alabama at Birmingham

This position will provide administrative/clerical support to faculty and staff. This position will assist with grant applications and data. Prepare correspondence, arrange travel for conferences, reimbursements.

Key Roles & Responsibilities

• Solves internal office systems problems and acts as liaison to other departments, agencies and vendors regarding routine administrative and office activities.
• Oversees personnel functions of assigned unit and/or directly supervises subordinate office staff. Monitors routine budget and/or grant activities.
• Prepares and processes Oracle requisitions and purchase orders as authorized.
• Researches, collects and analyzes data and prepares a variety of special and recurring analyses and reports.
• Attends various department meetings and other related conferences.
• Coordinates departmental student/patient-related activities specific to department mission, such as scheduling tests, contacting referring physicians, assisting students, answering inquiries, processing required academic documents, etc.
• Monitors departmental space and equipment and coordinates individual moves and equipment.

Experience

• Experience in complex clerical duties

Knowledge, Skills, Abilities & Work Characteristics

• Ability to work independently with minimal supervision.
• Organizational skills to prioritize workload and meet deadlines.
• Working knowledge of basic scientific research.

Hourly Range: $15.00-$24.40

Education:

• High School diploma or GED
• And 5 (five) years of related experience required