GRANTS & CONTRACTS OFFICER
The University of Alabama at Birmingham

General Responsibilities:
To provide pre-award and non-financial post-award guidance and processing of simple to complex research grants and contract applications, awards and agreements. To represent the University in negotiating terms and conditions of agreements with private and public sponsors. To assist faculty researchers with contractual matters related to sponsored research activity. To provide assistance, as applicable, to junior and senior staff in the administration of sponsored programs.

Key Duties & Responsibilities:
1. Act as a university representative for extramural grants and contracts administration and to review complex grant and/or contract proposals and awards.
2. Provide specific technical or topical expertise, information, training, and problem resolution for grant and/or contract-related activities.
3. Reviews grant and/or contract proposals and awards which involve consortia, continuing medical education and fellowships for compliance with sponsor regulations and University policies.
4. Advises faculty and staff on grant and contract administration and provides advice and assistance for compliance with grant and contract application policies and procedures, budget preparation, and presentations.
5. Reviews, prepares, negotiates, and monitors grant and contract modifications and amendments, re-budgeting requests, correspondence, and subcontracts.
6. Acts as University representative to sponsors and others and mentors internal and external customers.
7. Provides training and assistance to other staff, campus liaison, and also acts as a resource for other department personnel.
8. Provides technical or topical expertise, information, training, and problem resolution for grant and/or contract-related activities.
9. For the Federal/nonprofit area, reviews grant applications and provides the department with timely and accurate advice and assistance, ensuring compliance with sponsor and policies.
10. Reviews, validates, and negotiates federal and non-profit research awards, including negotiation of legal terms and conditions and validation and approval of final award budgets.
11. Creates and processes data use agreements for sponsors, including negotiation of legal terms and conditions.
12. Processes research project re-budgeting requests to ensure that each request is sponsored allowed.
13. For the industry area, reviews and negotiates amendments with industry sponsor to existing contracts, work orders under master agreements, including those with multiple sponsors, consortia, and complex business arrangements.
14. Drafts, reviews, and negotiates industry outgoing subcontracts/amendments for research projects that require contractual negotiation and collaboration with multiple sub-sites.
15. Identifies and reports potential problems, actions, and policy issues which require clarification or corrective action.
16. May report to Officer as applicable for guidance.
17. Attends various committee and department meetings and maintains knowledge of current trends and developments in the field by reading appropriate publications and attending related conferences and seminars.
18. Performs other duties as assigned.

Salary Pay Range: $57,940 – $94,150

Minimum Requirements:
Bachelor's degree in Business, Public Administration, Science, or related field and five (5) years of related experience required. Work experience may NOT substitute for education requirement.

Related degree fields: Law and business would be considered

Related experience:
• Reviewing, managing, or administering agreements, compliance requirements, or funded projects, including assessing terms, identifying risk, ensuring adherence to institutional or sponsor guidelines, and coordinating required approvals.
• Engaging in extensive communications related to complex projects, such as coordinating with multiple stakeholders, facilitating clarity between parties, and resolving ambiguities in scope, responsibilities, or requirements.
• Participating in conflict negotiation or mediation, including resolving disagreements over contract terms, managing competing interests, and supporting mutually agreeable outcomes in high-stakes or time-sensitive situations.
• Demonstrating strong workload management and organizational skills, such as prioritizing concurrent deadlines, managing a diverse portfolio of agreements, and maintaining accurate, timely documentation throughout the contract lifecycle.

UAB is an Equal Employment/Equal Educational Opportunity Institution dedicated to providing equal opportunities and equal access to all individuals regardless of race, color, religion, ethnic or national origin, sex (including pregnancy), genetic information, age, disability, and veteran's status. As required by Title IX, UAB prohibits sex discrimination in any education program or activity that it operates. Individuals may report concerns or questions to UAB's Assistant Vice President and Senior Title IX Coordinator. The Title IX notice of nondiscrimination is located at uab.edu/titleix.