ADMINISTRATIVE SUPERVISOR

University of Alabama at Birmingham

The Department of Surgery, Pediatric Division has an open Administrative Supervisor position.

General Responsibilities

• Supervises employees and operations in a designed area.

• Responsible for employee training, auditing, product or service quality control, establishing productivity standards, performance issues, staffing, payroll and other matters associated with the productivity and operations of assigned area.

• Handles confidential information and issues.

• May have grant and budgetary responsibilities.

• Supervises the work of, but does not perform, the same duties as subordinate personnel.

• May have some administrative assistant duties and manage compliance/regulatory processes.

• May act as a liaison to leadership and/or as human resources officer for department

Additional Responsibilities

• Responsible for leading/supervising the daily and ongoing work for a team of employees in the operation of the division with ensuring that the division's goals and objections are satisfied.

• Along with supporting the division director and other team members, this includes assigning daily tasks, follow-up on assignments, meeting schedules and activities taking place in the division.

• Working with the division director on scheduled activities for their daily, weekly , monthly along with any annual dates, to meet scheduling dates and deadlines for the division.

• Responsible for planning employee training, scheduling and auditing, product or service quality control, establishing productivity standards, performance issues, staffing, payroll/timekeeping and other matters associated with the productivity and operations of assigned area.

• This includes ensuring that employees are providing good customer service to both internal and external customers .

• Responsible for maintaining division/department confidential information.

• Work with the director in securing and gathering information for development of division budgets, which includes application for grant and other budgetary duties.

• Maintain employee time scans, which includes gathering and approving weekly/bi-weekly time/hours, housed in time keeping system and ensuring all scheduled time off is approved timely, along with other payroll related activities .

• Responsible for interacting with external clients/constituents with the collection of information needed to ensure the proper management is in place to support compliance/regulatory processes.

• Supporting and preparing employees when representing the division to both internal and external customers.

• Perform other duties as assigned

Preferred Skills

• Experience in leading and supervision, executive/leadership support

• Demonstrative Leadership/Supervisory skills

• Strong communication and interpersonal skills

• Experience working with medical environment

Salary Range: $45,395 - $73,770

Qualifications

• Bachelor's degree in a related field and one (1) year of related experience required.

• OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE.
  

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