The Clinical Records Specialist is responsible for the secure file review, destruction, and purging of client paper and electronic records with the Employee Assistance Counseling Center (EACC). Working closely with the EACC Custodian of Records and Clinical Coordinator, this position ensures that all record management and destruction activities comply with applicable federal and state regulations, including HIPAA and the heightened confidentiality requirements for behavioral health and substance use records (42 CFR Part 2).

Key Responsibilities:

- Perform compliant destruction of paper and electronic records.

- Maintain accurate documentation of all destruction activities.

- Ensure adherence to records retention policies and regulatory requirements.

- Collaborate with the EACC Custodian of Records and Clinical Coordinator all purge activities.

- Performs additional clerical duties as assigned

Confidentiality Obligations:

• Maintains strict confidentiality of all client records, identifiers, and related information
• Recognize that EAP records may carry additional confidentiality protections beyond standard medical records
• Limits access to client information strictly to what is necessary to perform assigned duties (minimum necessary standard)
• Report any suspected breach or unauthorized discloser immediately to the Custodian of Records, Clinical Coordinator and UAB Medicine Privacy Officer
• Sign and uphold a confidentiality agreement as a condition of employment

Preferred Qualifications:

• Proficiency in Microsoft Office Suite
• Strong attention to detail
• Ability to independently organize and prioritize workload with minimal supervision
• Experience with secure file transfer protocols or electronic health record systems

UAB is an Equal Employment/Equal Educational Opportunity Institution dedicated to providing equal opportunities and equal access to all individuals regardless of race, color, religion, ethnic or national origin, sex (including pregnancy), genetic information, age, disability, and veteran's status. As required by Title IX, UAB prohibits sex discrimination in any education program or activity that it operates. Individuals may report concerns or questions to UAB's Assistant Vice President and Senior Title IX Coordinator. The Title IX notice of nondiscrimination is located at uab.edu/titleix.