PROGRAM DIRECTOR II
The University of Alabama at Birmingham

General Responsibilities:
The Program Director II provides comprehensive administrative, operational, and programmatic leadership for the Nolan Research Group (NRG), a research enterprise encompassing multiple funded projects, personnel, and scholarly activities. The position is responsible for coordinating research operations, managing personnel workflows, overseeing grants and fiscal administration, supporting strategic planning, and ensuring effective internal and external coordination. Serving as the primary administrative lead for the research group, the Program Director II partners closely with the Principal Investigator to ensure that research activities are executed efficiently, compliantly, and in alignment with institutional and funder expectations.

Key Duties & Responsibilities:
1. Directs day-to-day administrative operations of the research group, ensuring continuity across multiple projects and funding mechanisms.
2. Establishes and maintains standardized operational workflows to support research productivity, accountability, and reporting.
3. Coordinates project timelines, deliverables, and dependencies across the research portfolio.
4. Identifies operational risks and implements mitigation strategies in collaboration with the Principal Investigator.
5. Coordinates and leads the assignment and prioritization of administrative and programmatic tasks across postdoctoral fellows, research staff, trainees, and support personnel.
6. Supports workforce planning, including workload balancing, role clarification, and succession planning.
7. Facilitates onboarding, training logistics, and offboarding processes in coordination with departmental administration and human resources.
8. Supports a professional and collaborative work environment consistent with institutional policies.
9. Oversees administrative and fiscal management of grants, contracts, and subawards, including budget tracking, effort allocation, invoicing, and reporting deadlines.
10. Coordinates with institutional offices to ensure compliance with sponsor, institutional, and audit requirements (excluding IRB oversight).
11. Supports development and submission of administrative components of grant proposals, renewals, and progress reports.
12. Assists with financial forecasting and sustainability planning for the research portfolio.
13. Plans and coordinates research-related meetings, symposia, community engagement activities, training sessions, and dissemination events.
14. Oversees logistical coordination for abstracts, manuscripts, presentations, and reports to ensure timely submission and dissemination.
15. Maintains records of scholarly and dissemination activities for institutional and sponsor reporting.
16. Manages scheduling, calendar coordination, and logistical planning related to research, administrative, and dissemination activities.
17. Prepares meeting agendas, briefing materials, minutes, and action-item tracking.
18. Provides operational input to support prioritization and alignment of activities across the research portfolio.
19. Performs other duties as assigned.

Salary Pay Range: $60,835 – $98,855

Minimum Requirements:
Bachelor's degree in a related field and five (5) years of related experience required. Work experience may NOT substitute for education requirement.

Preferences:
• Proficiency with research administration and grants management systems (e.g., institutional financial, effort reporting, and grants tracking platforms).
• Strong budget management and financial monitoring skills, including forecasting and reconciliation across multiple funding sources.
• Experience developing and maintaining project management tools, dashboards, and tracking systems.
• Knowledge of federal and foundation sponsor requirements related to grants administration and reporting (excluding regulatory/IRB oversight).
• Advanced proficiency in Microsoft Office and collaboration platforms, with the ability to prepare professional reports, summaries, and presentations.
• Experience coordinating meetings, events, and dissemination activities in an academic or research environment.
• Demonstrated ability to manage complex workloads with competing priorities and deadlines.
• Strong organizational and time-management skills with attention to detail.
• Excellent written and verbal communication skills, including the ability to convey information clearly to diverse stakeholders.
• Ability to work independently while exercising sound judgment and discretion.
• Strong interpersonal skills, including the ability to build effective working relationships across multidisciplinary teams.
• Problem-solving skills, with the ability to anticipate challenges and implement practical solutions.
• Professional judgment and diplomacy in handling sensitive information and high-level interactions.
• Demonstrated ability to manage complex programs with multiple stakeholders and strong organizational, analytical, written, and verbal communication skills.

UAB is an Equal Employment/Equal Educational Opportunity Institution dedicated to providing equal opportunities and equal access to all individuals regardless of race, color, religion, ethnic or national origin, sex (including pregnancy), genetic information, age, disability, and veteran's status. As required by Title IX, UAB prohibits sex discrimination in any education program or activity that it operates. Individuals may report concerns or questions to UAB's Assistant Vice President and Senior Title IX Coordinator. The Title IX notice of nondiscrimination is located at uab.edu/titleix.