ADMINISTRATIVE ASSOCIATE

University of Alabama at Birmingham

Under minimal supervision, to provide essential administrative and business support services within a school, department or unit which may include budget maintenance, personnel processing, policy communication, facilities/space management, database/files management, office/clinic management or patient flow management

Key Roles & Responsibilities

• To coordinate programmatic activities and functions.

• To conduct special projects relating to an office's administrative operations at the direction of a superior.

• To maintain vendor relationships.

• To interface with internal and external constituencies.

• May provide confidential secretarial/office support functions for department chairs, large division directors, deans or other organization executives.

• Typically supervises clerical/secretarial staff.

• May assist in preparation and submission of grants.

• May be responsible for equipment/furniture repair.

• May assist with grants and contracts administration.

• May prepare financial reports and analyse

Knowledge, Skills, Abilities & Work Characteristics

• Prior experience with scheduling systems or office management software, familiarity with virtual meeting platforms (Zoom, Teams), Experience in a support role is a key strength

• Previous administrative or office support experience, strong organizational and time management skills

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).

• Good communication skills, both written and verbal

• Ability to handle confidential information with discretion

• Positive attitude/behavior, with demonstrated flexibility, and a willingness to learn and be a good team player.

Hourly Range: $18.35-$29.80

Education

• Bachelor's degree in a related field and one (1) year of related experience required

• Or an equivalent combination of relevant education and/or experience
  

UAB is an Equal Employment/Equal Educational Opportunity Institution dedicated to providing equal opportunities and equal access to all individuals regardless of race, color, religion, ethnic or national origin, sex (including pregnancy), genetic information, age, disability, and veteran's status. As required by Title IX, UAB prohibits sex discrimination in any education program or activity that it operates. Individuals may report concerns or questions to UAB's Assistant Vice President and Senior Title IX Coordinator. The Title IX notice of nondiscrimination is located at uab.edu/titleix.