Administrative Support Spec– Hospital Maintenance

The primary accountabilities below are intended to describe the general content and requirements of this position and are not intended to be an exhaustive statement of duties.

Description

UAB Hospital Maintenance is seeking a dependable, detail-oriented Administrative Support Specialist to support daily operations within a fast-paced hospital environment. This on-site, customer-facing role reports to the Executive Director and provides high-level administrative and operational support to department leadership and staff. The position plays a key role in keeping Hospital Maintenance organized, responsive, and running efficiently.

Key Duties & Responsibilities:

· Serves as the front-line administrative coordinator for Hospital Maintenance; greets visitors, routes requests, and supports communication with staff, vendors, and contractors.

· Provides administrative support to leadership and the department, including drafting correspondence and maintaining data and records.

· Manages calendars, meetings, and travel arrangements; prepares agendas, records minutes, and tracks action items.

· Responds to inquiries and ensures timely communication and follow-up.

· Maintains departmental files, phone and distribution lists, and prepares summaries and basic reports.

· Assists with HR and payroll-related processes, including time approvals and calendar updates.

· Supports onboarding activities such as employee IDs, keys, radios, pagers, and IT equipment requests.

· Coordinates monthly Safety Meetings and tracks attendance; assists with annual uniform distribution.

· Manages office supplies, equipment, mail, packages, and vendor requests.

· Provides reliable on-site office coverage; responds to walk-ups, calls, and emails; escalates urgent building issues as needed.

· Performs additional administrative and special project support as assigned.

Starting Pay:

Hourly pay range for this classification: $15.00 – $19.50 – $24.40

· Starting offers will not necessarily begin at the midpoint or maximum of the range. Offers are determined by relevant experience (both UAB/UAB Medicine and external), pay grade minimums, internal equity, departmental budget, UAB salary guidelines, and the salaries of incumbents in the classification.

· A complete application is required for full consideration. All relevant, verifiable experience must be listed in the application and supported by an attached resume.

Work Schedule:

· On-site, Monday–Friday, between 7:00 a.m. and 5:00 p.m. (schedule may adjust based on departmental needs).

· Designated essential personnel; required to report during emergency situations, including inclement weather.

Minimum Requirements:

Bachelor's degree in a related field and one (1) year of related experience required. OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE.

Licenses / Certifications / Registrations:

Driving record should meet University underwriting guidelines to drive vehicle in performance of University business. Current underwriting guidelines include possession a valid driver’s license, issued in the United States; at least 21 years of age; at least three years of driving experience; maintain an acceptable Motor Vehicle Record (MVR).

Knowledge / Skills / Abilities/:

· Experience in an administrative or coordinator role; healthcare or facilities experience preferred.

· Strong organizational, multitasking, and time management skills.

· Effective written and verbal communication skills.

· Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint); Oracle and Hospital Kronos experience a plus.

· Professional, dependable, and able to handle confidential information with discretion.

· Ability to work independently and collaboratively in a team environment.

· With or without reasonable accommodation: ability to sit for extended periods, walk within hospital buildings, perform occasional stair climbing, bending, stooping, kneeling, and lift up to 15 pounds.

Why Join UAB Hospital Maintenance?

Hospital Maintenance plays a critical role in supporting patient care by maintaining a safe, functional hospital environment. This position offers the opportunity to contribute meaningfully behind the scenes while working with a dedicated, mission-driven team.

If you are organized, motivated, and ready to support essential hospital operations, we encourage you to apply.

Learn more about Hospital Maintenance:

http://www.uab.edu/facilities/.

UAB is an Equal Employment/Equal Educational Opportunity Institution dedicated to providing equal opportunities and equal access to all individuals regardless of race, color, religion, ethnic or national origin, sex (including pregnancy), genetic information, age, disability, and veteran's status. As required by Title IX, UAB prohibits sex discrimination in any education program or activity that it operates. Individuals may report concerns or questions to UAB's Assistant Vice President and Senior Title IX Coordinator. The Title IX notice of nondiscrimination is located at uab.edu/titleix.