Materials Procurement Spec/Exped (Facilities -Finance Department)

The posting is intended to describe the general content and requirements of this position and is not intended to be an exhaustive statement of duties.

Description
To perform a wide variety of tasks relating to the purchase and expediting of maintenance and

construction materials for use throughout UAB facilities. To work with vendors, UAB Purchasing

departmental supervisors and support personnel to meet specific standards for product quality, price,

availability, and delivery time frames. To review and analyze purchase request trends and propose

recommendations to promote strategic sourcing. To monitor computerized inventory control system to

ensure accurate processing of stock and non-stock purchases. To work independently and as part of a

team to ensure timely service to customers. To perform the duties and responsibilities of other positions

within the Facilities Division as skills and experiences permit.

Starting Pay Range: $17.95 – $27.43/hour (Commensurate with experience & qualifications)

QUALIFICATIONS

Bachelor's degree in Business or a related field and three (3) years of related experience. Work

experience may substitute for education requirement.

Licenses/Certifications/Registrations:

Driving record should meet University underwriting guidelines to drive vehicle in performance of University business. Current underwriting guidelines include possession a valid driver’s license, issued in the United States; at least 21 years of age; at least three years of driving experience; maintain an acceptable Motor Vehicle Record (MVR).

ESSENTIAL JOB FUNCTIONS INCLUDE:

• Interacts directly with both the TMA system and Oracle to prepare payment and Purchase Order

requests as needed. Reconciles TMA receipts to Oracle POs to ensure the systems remain in

balance and the transactions complete.

• Maintains constructive and supportive relationships with vendors and internal customers in order to provide quality products and services. Provides purchasing guidance to departments, resolves

issues, and investigates new and alternative products.

• Purchases goods and services for the Division. Uses professional judgement to determine if the requested items must be competitively bid and works with UAB Central Procurement and the

requestor to compile and refine the specifications, research potential suppliers, and prepare

appropriate documentation.

• Manages and provides guidance to all Departments on the appropriate uses of the new P-Card.

Performs the monthly reconcilement and resolves all variances.

• Supports the team by consistently adhering to the established process and reviewing for ways to

improve and streamline.

• Reviews and analyzes purchase request trends and proposes recommendations to promote

strategic sourcing. Analyzes procurement decisions for focus on sustainability, in accordance with

the department's overall goal.

• Works closely with Warehouse staff to ensure orders are properly entered and received into stock.

• Performs other duties as assigned.

Knowledge/Skills/Abilities:

• Ability to maintain records and filing systems

• Ability to manage various financial aspects

• Ability to multi-task

• Ability to operate various office machines including printers, computers and various software packages

• Ability to present innovative ideas, creative programs and new activities

• Ability to problem-solve

• Ability to research related topics

• Ability to train others

• Ability to encourage and persuade people

• Written and verbal communication skills

LICENSES/CERTIFICATIONS/REGISTRATIONS:

Driving record should meet University underwriting guidelines to drive vehicle in performance of University business. Current underwriting guidelines include possession of a valid driver’s license, issued in the United States; at least 21 years of age; at least three years of driving experience; maintaining an acceptable Motor Vehicle Record (MVR).

Physical:

Required to possess the necessary physical requirements, with or without the aid of mechanical devices, to safely perform the duties and responsibilities that require performing tasks requiring staring and sitting at a computer screen for long periods of time, lifting, bending, stooping, kneeling, walking significant distances between and within buildings, and climbing stairs.

Work Schedule: Monday through Friday, between 7:00AM – 5:00PM (Subject to change to accommodate the needs of the University)

For more information about UAB Facilities, please visit: https://www.uab.edu/facilities/.