The University of Alabama at Birmingham is seeking a PROGRAM MANAGER-SON to provide direction in reviewing and recommending policies and procedures designed to enhance the operational excellence of a program/project to ensure success. To ensure the effective, compliant and efficient daily management of all operational and financial functions in support of the projects mission and in coordination with the School of Nursing Office of Research and Scholarship for such items as HR, Budget, IT, and Recruitment. To represent grant or contract funded program/project on internal and external administrative affairs by recommending alternatives and suggestions. To apply advanced knowledge of skills, methods and practices and some innovation, analysis and reasoning to choose appropriate alternatives from among pre-defined policies and procedures to complete work that includes successive steps and involves some non-routine problems and/or decisions.
RESPONSIBILITIES:
1) Program Operations Logistics Stand up and maintain weekly internal huddles; develop agendas, minutes, decisions, and action logs. Manage calendars, meeting logistics, and documentation for quarterly Consortium meetings and monthly Maternal Health Coordination Taskforce sessions. Coordinate travel and reimbursements; handle procurements and requisitions in alignment with sponsor and university policy. Maintain a central repository (e.g., Teams/SharePoint) with version control for all program artifacts.
2) Partnerships, Governance Agreements Manage partner onboarding, contact lists, and the MOU/DSA pipeline; coordinate with ADPH district leadership and community partners to secure timely signatures. Support drafting, review, and implementation of governance artifacts (Charter, Bylaws, SOPs), including meeting cadence, voting, and quorum processes. Plan and execute orientation sessions for consortium and clinical partners; maintain attendance and training records.
3) Data, Evaluation Reporting in coordination with the evaluation personnel, design of the minimum dataset (services, referrals, outcomes) and the data flow across UAB/ADPH/partners; support repository build and pilot testing. Schedule and document data quality checks (completeness, accuracy, timeliness); maintain data dictionaries and update schedules. Assist the Project Director with preparing monthly/quarterly dashboards and narrative summaries; compile sponsor reports (e.g., HRSA quarterly/annual), ensuring timely submission and PD review/approval. Support IRB submissions as needed and shepherd data-sharing agreements through legal/IT review.
4) Service Integration Referral Workflows Coordinate cross-organization workflows among NFP of Greater Alabama, Mobile Health services, and ADPH clinics; maintain quick-reference guides and named points-of-contact. Track adoption, throughput, and feedback; facilitate rapid-cycle improvements in referral and follow-up processes. Organize outreach calendars and community engagement events in collaboration with partners.
5) Fiscal Stewardship Compliance Assist with budget tracking and reconciliation; monitor allowability, spending forecasts, and variance explanations; maintain audit-ready files. Prepare and route purchase orders, contracts, and vendor payments per policy; coordinate travel authorizations and reimbursements. Ensure adherence to University and sponsor policies; uphold HIPAA/FERPA requirements and maintain participant confidentiality and data security. Maintain a risk/issue log; escalate barriers promptly and document resolutions.
6) Communications Materials Draft project briefs, partner updates, orientation materials, and slide decks; maintain a shared style and file-naming convention. Support abstracts, presentations, and publications developed by the project team. Serve as a professional, responsive point-of-contact for partners, stakeholders, and vendors.
7) Other Duties Perform other related duties as directed to support the missions of the School of Nursing and the RMDC program.
(Annual Salary: $45,395 - $73,770)
