PROGRAM COORDINATOR II

The University of Alabama at Birmingham

General Responsibilities:

Under minimal supervision, coordinates administrative, personnel and logistical support for a defined department program (s), often of a large and/or complex nature. Carries out established program objectives and directives. Follows established guidelines or protocols. Determines the best approach to accomplish assignments. May participate in program planning and in setting program objectives. May supervise support staff. May act as a communication liaison and special events planner. Interfaces with outside resources such as volunteers, alumni, patients, other professionals in a defined field or with continuing education students. May be responsible for adherence to program budget and/or other fiscal duties. May assist with grant and contract preparation and submission. May handle data management.

Key Duties & Responsibilities:

1. Support program director (scheduling, Doodle polls, etc.).

2. Execute project activities with guidance from the leadership team.

3. Provide support for the coordination of events.

4. Meeting preparation and management Zoom management.

5. Prepare agendas.

6. Take notes and prepare meeting minutes.

7. Communication/follow-up with attendees.

8. Track appropriate metrics for meetings.

9. Prepare slide decks for meetings, as directed.

10. Event planning, coordination, & execution.

11. Develop a checklist for preparation.

12. Work with vendors to secure space/food/swag/etc.

13. Performs other duties as assigned.

Pay Range: $18.35 – $23.85

Minimum Requirements:

Bachelor's degree in a related field and one (1) year of related experience required. Or an equivalent combination of relevant education and/or experience.