DATA MANAGEMENT SPECIALIST-OSP

The University of Alabama at Birmingham

General Responsibilities:

The Data Management Specialist-OSP plays a key role in supporting the Office of Sponsored Programs mission by serving as the initial point-of-contact for incoming funding submissions, including federal, nonprofit, and industry-sponsored proposals. This position is responsible for identifying the type of submission, verifying the presence and completeness of required documents, ensuring the accuracy of provided information, and maintaining overall quality standards prior to formal institutional review and action related to sponsor.

Key Duties & Responsibilities:

1. Reviews and identifies the type of funding action upon intake and can determine and initiate the action items needed.

2. Verifies the inclusion of all required components based on sponsor guidelines and internal policy (e.g., budget, scope of work, compliance forms, institutional approvals).

3. Performs initial quality control checks to ensure accuracy and completeness of system information, including project dates, personnel roles, budget figures, and regulatory requirements.

4. Communicates with principal investigators, department administrators, and OSP staff to resolve discrepancies or request missing information.

5. Maintains and updates tracking systems for submissions, awards and post-award activity.

6. Supports the development and refinement of intake and quality control procedures and templates.

7. Stays current on sponsor requirements and institutional policies.

8. Assists in preparing regular reports and metrics on proposal volume and quality issues identified at intake

9. Performs other duties as assigned.

Pay Range:

This position is assigned to Wage Grade W.G345 (Job Code O010180) with a full Compensation - approved range of $50,050 – $81,330 annually (midpoint $65,065).

Final offers will be made within this grade range based on the candidate’s qualifications, internal equity, and the department’s budgeted amount for the role. Applicants whose stated salary expectations fall outside the posted grade range may not be considered.

Minimum Requirements:

Bachelor's degree or equivalent experience in research administration, business, public administration, or related field and five (5) years of related experience required. Work experience MAY substitute for education requirement.

Experience with eRA systems in a higher education setting preferred Experience working in a university or academic medical center setting preferred

Related fields as it relates to Education include (but are not limited to):

• Health Administration

• Organizational Leadership

• Human Resources Management

• Finance or Accounting

• Economics

• Information Systems or Data Analytics

Related Experience may include (but are not limited to):

• Grants & Contracts

• Research support

• Higher Education or Academic Medical Centers

• Administrative & Financial roles

UAB Benefits:

UAB offers a robust state-funded pension plan through the Alabama Teacher's Retirement System and additional RSA benefits. We also provide parental leave, and exclusive discounts on tickets for various cultural and entertainment events. Visit UAB’s Benefits webpage at Benefits & Wellbeing for UAB Employees for a comprehensive list of eligible Benefits.