ADMINISTRATIVE ASSOCIATE

University of Alabama at Birmingham

The Department of Anesthesiology seeks an Administrative Associate to perform administrative functions facilities management, calendar management, and database organization. The Administrative Associate will create documentation, manage data, and perform special projects as needed.

Key Roles & Responsibilities

• Provide essential administrative and business support services within a school, department, or unit with minimal supervision
• Support functions may include budget maintenance, personnel processing, policy communication, facilities/space management, database and file management, office/clinic management, or patient flow management
• Coordinate programmatic activities and functions
• Conduct special projects related to administrative operations as directed by a supervisor
• Maintain vendor relationships
• Interface with internal and external constituencies
• Provide confidential secretarial or office support for department chairs, division directors, deans, or other executives
• Supervise clerical and secretarial staff
• Assist in the preparation and submission of grants
• Responsible for equipment and furniture repair as needed
• Assist with grants and contracts administration
• Prepare financial reports and analyses

Knowledge, Skills, Abilities & Work Characteristics

• Strong communication skills
• Preferred knowledge of UAB policies and systems
• Proficiency with Microsoft Office products

Hourly Range: $18.35-$29.80

Education

• Bachelor's degree in a related field and one (1) year of related experience required
• Or an equivalent combination of relevant education and/or experience.