BUSINESS OFFICER I

University of Alabama at Birmingham

This position acts as business and/or operations officer for a small to mid-size division, department or sub-division. Operating under minimal supervision, responsibilities may encompass financial, administrative, personnel, space and database management. Coordinates implementation of policies and procedures for the assigned areas of responsibility. Serves as financial/budget/grants management officer for assigned unit. Directs administrative operations of assigned unit and supervises support staff. May solicit funds and perform special projects as needed

Key Roles & Responsibilities

Procurement Management

• Serve as the department lead for procurement-related issue resolution and stakeholder support. Responsible for Training new administrative and lab staff Review, code, and file HSF disbursement requests, ensuring compliance with financial procedures.
• Oversee the HSF INFOR electronic requisition transition Manage HSF credit card transactions, including coding in Regions Intersect, securing approvals, and submitting documentation to HSF Administration.
• Act as a proxy for the UAB P-Card, assisting other cardholders with transactions and compliance.
• Oversee procurement contracts, ensuring alignment with institutional policies.
• Support conference reimbursement requests (e.g., AAPM, ASTRO) for faculty and staff.
• Manage non-supply purchases for the HSROC clinical area, primarily coordinating with locum and equipment maintenance vendors.
• Assist employees with reimbursement processing as needed.
• Maintain procurement-related databases to ensure accurate financial tracking.
• Coordinate community clinic travel logistics and reimbursements.

Pre- and Post-Award Support

• Prepare and distribute monthly reports to Principal Investigators (PIs) and department leadership. Foster relationships with PIs, the Office of Sponsored Programs (OSP), and funding sponsors to facilitate project management.
• Assist PIs with budgeting, administrative requirements, and compliance.
• Support OSP and sponsor communications, including report preparation and submission. Manage effort allocation percentages for faculty and staff on sponsored projects.
• Maintain all related databases to track funding and project milestones.
• Oversee non-OSP contracts, ensuring appropriate financial oversight.
• Manage asset and space utilization within the department.
• Assist with basic accounting journal entries as needed.
• Serve as the secondary financial, budget, and grants management officer for the unit

Account Management

• Provide monthly account reports to department leadership.
• Maintain and distribute Faculty Development accounts to support professional growth initiatives.
• Manage Resident Book Fund accounts, ensuring proper allocation and tracking.
• Oversee other departmental accounts requiring regular financial reporting.
• Handle Service Center invoicing and ensure timely payment processing.
• Process general invoicing for departmental expenses.

Administrative Support Office Management

• Oversee coffee and breakroom supply management to maintain office efficiency.
• Assist with general departmental procurement requests as needed.
• Manage departmental contracts, ensuring timely renewals and compliance.
• Maintain inventory of supply room items, coordinating replenishments as necessary.
• Provide AV support for the auditorium and departmental events.
• Process supplemental pay requests for faculty and staff.
• Oversee Faculty Development account management to support professional initiatives.
• Manage asset tracking and equipment maintenance, including copier service agreements.
• Handle UAB travel pre-approvals, ensuring compliance with institutional policies.
• Provide administrative support to department leadership, including special projects.
• Assist in policy implementation and procedural improvements for assigned areas.
• Support database management to maintain accurate administrative records.

Knowledge, Skills, Abilities & Work Characteristics

Hard Skills

• Procurement Management
• Technical Proficiency
• Database Management
• Financial Reporting
• Project Management Support Invoicing Account Management

Soft Skills

• Communication
• Problem-Solving
• Interpersonal Skills
• Organizational Skills
• Attention to Detail
• Adaptability
• Teamwork
• Customer Service Orientation

Salary Range: $52,555-$85,400

Education

• Bachelor's degree in Business or a related field
• And three (3) years of related experience required.
• Work experience may NOT substitute for education requirement

UAB is an Equal Employment/Equal Educational Opportunity Institution dedicated to providing equal opportunities and equal access to all individuals regardless of race, color, religion, ethnic or national origin, sex (including pregnancy), genetic information, age, disability, religion, sexual orientation, gender identity, gender expression, and veteran’s status. As required by Title IX, UAB prohibits sex discrimination in any education program or activity that it operates. Individuals may report concerns or questions to UAB’s Assistant Vice President and Senior Title IX Coordinator. The Title IX notice of nondiscrimination is located at uab.edu/titleix.