The University of Alabama at Birmingham (UAB) is seeking an OFFICE ASSOCIATE II. This position will serve as a concierge for the Collat School of Business, welcoming visitors and assisting with scheduling and setup of student events. The successful candidate will perform essential administrative support for the Operations Manager and the staff in the Collat Welcome Center and the Collat Career Center.

a. Oracle FN purchasing and payments, P-Card review

b. Scheduling rooms in scheduling software (EMS)

c. Support planning and approvals for and execution of career and welcome events, manage catering, organize materials, assist with event set-up and take-down

d. Adding and editing events on the Campus Calendar

e. Keep offices presentable and tidy

f. Order swag for student handouts at events

g. Answer department phone calls

h. Supervise student assistants

i. Coordinate meetings

j. Order supplies

a. Act as welcoming concierge to the building

b. Welcome visitors to the building and assist with wayfinding

c. Assist in preparing the building for events

d. Assist with managing storage spaces

b. Assist business students with resume review and printing

c. Make sure students have all materials needed for interview process and career fair events

d. Direct any Collat visitors, students, faculty, and staff to personnel/ office locations

a. Manage student traffic in office and for tutor lab.

b. Warmly welcome potential students and families / may provide building tours.

c. Perform other duties as assigned.

(Hourly Rate: $15.00 - $16.82)

High School diploma or GED and five (5) years of related experience required.

Soft skills: Outgoing personality, ability to greet public, is organized and energetic, has the ability to handle a variety of tasks in a fast-paced environment, and work with multigenerational work force. Able to communicate effectively and work as part of a team.

Important technical skills: knowledge of Oracle Financial Systems, Microsoft Office products, and able to become proficient with the room scheduling software EMS. Able to upload and edit events on the UAB Campus Calendar. Actual hours will be determined by supervisor.

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UAB is an Equal Employment/Equal Educational Opportunity Institution dedicated to providing equal opportunities and equal access to all individuals regardless of race, color, religion, ethnic or national origin, sex (including pregnancy), genetic information, age, disability, religion, sexual orientation, gender identity, gender expression, and veteran’s status. As required by Title IX, UAB prohibits sex discrimination in any education program or activity that it operates. Individuals may report concerns or questions to UAB’s Assistant Vice President and Senior Title IX Coordinator. The Title IX notice of nondiscrimination is located at uab.edu/titleix.