PROJECT ADMINISTRATOR: OFFICE OF ADVANCEMENT

The University of Alabama at Birmingham

The University of Alabama at Birmingham (UAB) seeks a Project Administrator to work in the Office of Advancement with the Advancement Careers and Advancement Services teams. This position will provide administrative, logistical, and business support services for assigned units within the Office of Advancement. This position will support the Director of Advancement Careers, Advancement Executive Director of Administration and Fiscal Affairs, and hiring managers in organizing and executing hiring documents and onboarding materials specific to the Office of Advancement. This position will communicate with potential hires to conduct campus interviews.

This position will also support the Assistant Vice President for Advancement Services in organizing and tracking tasks and projects within Advancement Services, including onboarding & training activities. They will also act as an administrative liaison for other leadership in Advancement Services when necessary.

This position works closely with the other members of the Advancement Office. The Project Administrator will report directly to the Director of Advancement Careers and the Assistant Vice President for Advancement Services in the Office of Advancement.

This position is a full-time on-campus position.

Duties & Responsibilities

• Organize and coordinate candidate communication regarding interviews for positions across the department
• Coordinates and schedules candidate interviews for all positions
• Coordinate new hire onboarding meetings, materials, and training for all new hires across the department
• Organize, track, and prepare project materials for Advancement Services’ leadership
• Track, organize, and prepare reports for Advancement Services’ projects and milestones using Asana and other internal tools
• Performs other duties as assigned

Annual Salary Range: $41,175-$46,000

Bachelor's degree in a related field and two (2) years of related experience required; work experience may NOT substitute for education requirement.

Preferred Additional Qualifications:

• Commitment to customer service and the ability to work collaboratively across units
• Interpersonal and problem-solving skills with the ability to navigate a complex work environment
• Ability to network and build relationships with internal and external stakeholders
• Demonstrated excellence in written communication skills
• Excellent verbal communication skills
• Strong project management and time management skills
• Ability to work autonomously and in a team
• Self-motivated with critical attention to detail, deadlines, and reporting
• Ability to work in a fast-paced environment

UAB Benefits:

UAB offers a robust state-funded pension plan through the teacher's Retirement System of Alabama (RSA) and additional RSA benefits. UAB also provides educational assistance for employees and their family, parental leave, and exclusive discounts on tickets for various cultural and entertainment events. Visit UAB’s Benefits webpage at Benefits & Wellbeing for UAB Employees - Human Resources | UAB for a comprehensive list of eligible Benefits.

UAB is an Equal Employment/Equal Educational Opportunity Institution dedicated to providing equal opportunities and equal access to all individuals regardless of race, color, religion, ethnic or national origin, sex (including pregnancy), genetic information, age, disability, religion, sexual orientation, gender identity, gender expression, and veteran’s status. As required by Title IX, UAB prohibits sex discrimination in any education program or activity that it operates. Individuals may report concerns or questions to UAB’s Assistant Vice President and Senior Title IX Coordinator. The Title IX notice of nondiscrimination is located at uab.edu/titleix.