The Department of Cell, Developmental, and Integrative Biology is seeking applications for Executive Assistant I. This position will report to and be responsible for supporting the administrative needs of the Department Chair and the Office of the Chair.

While this is not a comprehensive list, the successful candidate will be expected to perform such job duties as:

Manage chair's calendar and schedule meetings
Assist the chair with professional correspondence
Oversee the scheduling of annual review meetings with all CDIB faculty
Manage the HSOM Promotion and Tenure process
Provide administrative assistance to department Vice Chairs and Executive Council
Manage chair travel and reimbursements
Serve as event coordinator of the CDIB Bi-weekly Seminar Series
Faculty recruitment coordinator (planning and coordinate visits).

Key Roles & Responsibilities

Under minimal supervision, provides diverse, complex and often confidential administrative and support services to an executive.
Work requires independent judgment and initiative on assignments that are sensitive in nature and demonstrated ability to deal with high level contacts inside and outside the institution.
May perform special assignments such as researching information, compiling reports and summarizing incoming correspondence and publications.
May handle human resources-related duties, general office management and supervise support staff.
May coordinate special projects.
Requires knowledge of organization policy and procedure and a high level of technical skill.
May monitor financial, budgetary and personnel processes.
May be responsible for event planning.

Incumbents in this role must possess the following behavioral attributes:

Ability to manage multiple assignments and tasks, set priorities, and adapt to changing conditions.
Be a results-driven achiever with excellent planning and organizational skills and a high attention to detail.
Must be an exceptional listener and communicator who effectively conveys information verbally and in writing.
Have stamina, drive and perseverance to handle pressure well.
Must be willing and able to resolve problem situations.
Must be a computer-literate performer with extensive software proficiency.

Have proven relationship-building experiences with unsurpassed interpersonal skills

Knowledge, Skills, Abilities & Work Characteristics

Hard skills: Email management, calendar management, travel management, strong written communication, event planning

Soft skills: Emotional Intelligence, organizational skills, professional discretion, multitasking Okay to see candidates who meet minimum qualifications.

Salary Range: $47,665 - $77,455