Position Summary:

Under minimal supervision, coordinates administrative, personnel and logistical support for a defined department program (s), often of a large and/or complex nature. Carries out established program objectives and directives. Follows established guidelines or protocols. Determines the best approach to accomplish assignments.

May participate in program planning and in setting program objectives. May supervise support staff. May act as a communication liaison and special events planner. Interfaces with outside resources such as volunteers, alumni, patients, other professionals in a defined field or with continuing education students. May be responsible for adherence to program budget and/or other fiscal duties. May assist with grant and contract preparation and submission. May handle data management.

Position will provide administrative and operational support to Psychiatry Residency Program.

Duties and Responsibilities:

• Oversees the adherence to required program guidelines as set forth by national and university organizations to ensure continued accreditation in a specific area.
• Coordinates process for accreditation site visits and prepares department for the visit.
• Oversees the recruiting, interviewing and matching of medical students for residency positions and residents for fellowship positions through the Association of American Medical Colleges (AAMC) Electronic Residency Application Service (ERAS).
• Develops and implements program-level departmental policies and procedures and manages budgets, as pertains to the education program and curriculum.
• Supervises the maintenance of program files and records including trainee information and oversees the maintenance of program databases and web sites. Prepare and submits reports to appropriate agencies.
• Provides coordination and oversight of activities and events related to the residency program.
• Supervises the scheduling of required educational activities, grand rounds, faculty lectures, visiting professors, departmental events and related meetings
• May be responsible for UAB fiscal stewardship related to administrative overhead and department expenses with signature authority and approver status.
• Supervises administrative office staff.
• Hires, trains, delegate assignments and evaluates performance of assigned staff.
• May manage or serve as liaison for administrative office functions; patients and clinical issues; records and scanning; faculty and fellow recruitment, credentialing, licensing and appointments/privileges; staffing; Access Center and Capacity Management; departmental events, budgets, marketing and CMEs; departmental calendars and call schedules.
• Provides support to regional Dean on Psychiatry program initiatives.
• Perform other duties as assigned

Salary Range: $18.35 - $20.20

Bachelor's degree in a related field and one (1) year of related experience required. OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE.

Preferred:

• Administrative and operational experience of departmental program or project.
• Bachelor's Degree in Business administration or Management/operations.