Thank you for your interest in a career at Regions. At Regions, we believe associates deserve more than just a job. We believe in offering performance-driven individuals a place where they can build a career --- a place to expect more opportunities. If you are focused on results, dedicated to quality, strength and integrity, and possess the drive to succeed, then we are your employer of choice.

At Regions, the Corporate Secretary Assistant provides support regarding public disclosure under securities laws in matters affecting corporate governance and assists with the filing of regulatory documentation. This position maintains corporate records, prepares reports required by regulatory bodies, and assists with the keeping of minutes from Board of Directors meetings.

Primary Responsibilities

• Prepares and assembles Board and Executive Committee materials and communications
• Performs quality control checks of every document that goes to the Board
• Files, tracks, and catalogues materials post-meeting
• Coordinates and communicates with internal subject matter experts on processes, deadlines, and materials
• Prepares securities and corporate governance forms
• Prepares external reporting around Director and Executive Officer compensation
• Manages the annual and quarterly Directors and Executive Officer questionnaire
• Manages review and redactions of Board and Committee materials including coordination with outside counsel
• Assists with preparation of Board and committee minutes
• Drafts and coordinates review of minutes for Board and Board-level Committee meetings
• Maintains Corporate Library
• Responds to Corporate Library requests to support regulatory and internal examinations and other reviews
• Prepares monthly Regulatory Correspondence Package
• Analyzes and reviews corporate record keeping for regulatory purposes
• Performs Board Portal administrator functions

This position requires the tracking of time and is eligible for overtime for hours worked in excess of 40 per week under the Fair Labor Standards Act.

Requirements

• High School Diploma or GED
• Five (5) years of legal secretary, paralegal, legal assistant, or related experience
• Experience with maintaining corporate records

Preferences

• Bachelor's degree
• Board of Directors documentation experience

Skills and Competencies

• Ability to manage complex, high-stakes tasks
• Advanced time management skills
• Exemplary writing and communication skills
• Research skills (corporate records)
• Tremendous attention to detail

Additional Responsibilities:

The Corporate Secretary Assistant helps execute all the day to day functions of the office of Corporate Secretary and Corporate Governance equipping the Board of Directors with the information they need to fulfil their duties, documenting the company’s official actions, and providing records and reports for required public disclosures or regulatory oversight.

• Maintains confidentiality and information security

• Follows best practice on processes and systems while contributing to ideas for continuous improvement.

• Functions as technical administrator for online services (Boardvantage, Nasdaq Questionnaires, OneSpanSign, Sharepoint, Jira)

• Experience with corporate or securities law practices, executive communication, or as a C-Level executive assistant preferred

• Experience with digital publishing preferred

This position is intended to be onsite. Associates will have regular work hours, including full days in the office three or more days a week. The manager will set the work schedule for this position, including in-office expectations. Regions will not provide relocation assistance for this position, and relocation would be at your expense.

Compensation Details

Pay ranges are job specific and are provided as a point-of-market reference for compensation decisions. Other factors which directly impact pay for individual associates include: experience, skills, knowledge, contribution, job location and, most importantly, performance in the job role. As these factors vary by individuals, pay will also vary among individual associates within the same job.

The target information listed below is based on the Metropolitan Statistical Area Market Range for where the position is located and level of the position.

Job Range Target:

Minimum:

$83,000.00 USD

50th Percentile:

$102,770.00 USD

Incentive Pay Plans:

This job is not incentive eligible.

Location:

Birmingham, Alabama

Equal Opportunity Employer/including Disabled/Veterans

Job applications at Regions are accepted electronically through our career site for a minimum of five business days from the date of posting. Job postings for higher-volume positions may remain active for longer than the minimum period due to business need and may be closed at any time thereafter at the discretion of the company.