The Payroll Clerk makes sure every CS Beatty employee is paid accurately and on time. This role reviews field and office time entries in B2W, catches and corrects errors before payroll is processed, and keeps PTO balances current. The role works closely with Human Resources on employee records and PTO. The ideal candidate is detail-oriented, comfortable working with field crews, supervisors, and HR, and strong in Excel.

Essential Duties and Responsibilities

Time verification

• Review daily and weekly time entries in B2W for completeness and accuracy before each payroll cutoff.
• Confirm hours are coded to the correct job, phase, cost code, and equipment.
• Verify overtime, per diem, and shift entries follow company policy and applicable wage rules.
• Follow up with foremen, superintendents, and project managers to resolve missing or unapproved time.

  Error checking and corrections

• Identify and correct errors such as duplicate entries, missing punches, wrong cost codes, or hours that don't match crew reports.
• Reconcile B2W time data against Excel reports and payroll registers before processing.
• Keep a log of recurring errors and flag patterns to supervisors so they can be fixed at the source.

  PTO tracking

• Log all PTO, holiday, and unpaid leave requests accurately and on time.
• Maintain up-to-date PTO balances and accrual records for every employee.
• Answer employee questions about PTO balances and confirm requests with supervisors.

  Payroll support

• Prepare payroll-ready time data and summary reports in Excel for each pay period.
• Work with Human Resources on onboarding paperwork, employee status changes, PTO policy questions, and payroll record updates.
• Support certified payroll and prevailing wage reporting on public projects as needed.
• Keep all payroll and employee information strictly confidential.
• Perform other related administrative duties as assigned.

  Qualifications

  Required

• High school diploma or GED.
• Experience with time tracking software (B2W experience a plus).
• Working knowledge of Microsoft Excel, including sorting, filtering, formulas, and basic reconciliations.
• Strong attention to detail and accuracy with numbers.
• Ability to meet firm weekly payroll deadlines.
• Clear, professional communication with field and office staff.
• Ability to handle confidential information with discretion.

  Preferred

• 1–2 years of payroll, timekeeping, or accounting clerk experience.
• Construction industry experience, especially with job costing and cost codes.
• Familiarity with certified payroll and prevailing wage requirements.
• Associate degree or coursework in accounting or business.

  Schedule and Work Environment

• In-person, office-based position, 40 hours per week, Monday through Friday during normal office hours.
• Some flexibility may be required around payroll deadlines and holidays.
• Hourly position with benefits, including health insurance and a 401(k) plan.