Responsibilities

Brasfield & Gorrie, a recognized leader in the construction industry, has an exciting opportunity available for an Administrative Assistant supporting the Learning & Development (L&D) team. This position reports to the Director of Learning & Development and provides administrative and operational support to the L&D team as a whole.

The Administrative Assistant plays a critical role in supporting the coordination, organization, and execution of learning initiatives across the company. This individual will help ensure a seamless learner experience by managing logistics, maintaining records and systems, coordinating communications, and supporting departmental operations in alignment with the company’s strategic learning objectives.

Responsibilities and Essential Duties include the following (other duties may be assigned):

• Provide administrative support to the Director of Learning & Development and the broader L&D team.
• Manage calendars, schedule meetings, coordinate conference rooms, and arrange virtual meeting logistics for training sessions and team meetings.
• Coordinate logistics for in-person and virtual training programs, including registration, materials preparation, attendance tracking, catering, room setup, and technology support.
• Assist with maintaining and updating the Learning Management System (LMS), including course uploads, roster management, reporting, and learner communications.
• Prepare training materials, presentations, job aids, reports, and internal communications as needed.
• Track training participation, maintain accurate records, and assist with compiling training metrics and reports for leadership.
• Support budget tracking by processing invoices, reconciling expenses, and assisting with expense reports in Concur.
• Coordinate travel arrangements for L&D team members and facilitators, including airfare, lodging, transportation, and related logistics.
• Assist in the planning and execution of team meetings, retreats, and department events.
• Partner with Marketing and internal stakeholders to distribute training communications and promote learning initiatives.
• Maintain departmental files, shared drives, and documentation to ensure organization and compliance with company standards.
• Assist with special projects and strategic initiatives as assigned by the Director of Learning & Development.
  
  

Qualifications

Education - Skills - Knowledge - Qualifications & Experience

• Associate’s or Bachelor’s degree preferred; equivalent work experience considered.
• Minimum of 2–4 years of experience in an administrative support role, preferably in a corporate or training environment.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint); experience with Learning Management Systems preferred.
• Experience with Concur or similar expense management systems preferred.
• Strong organizational and time management skills with the ability to manage multiple priorities in a fast-paced environment.
• Excellent written and verbal communication skills.
• High level of attention to detail and accuracy.
• Strong customer service mindset with the ability to interact professionally with employees at all levels of the organization.
• Ability to handle confidential information with discretion and professionalism.
• Self-motivated, proactive, and team-oriented with a strong work ethic.
• Limited travel may be required to support training programs and team meetings.
  
  

The above description covers the principal duties and responsibilities of the job. The description shall not, however, be construed as a complete listing of all miscellaneous, incidental, or similar duties which may be required from day-to-day. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.